OPERATIONS COORDINATOR (PART-TIME) PAID ROLE
HYGIENE HUB CLG
REPORTING TO: The Board of Hygiene Hub
LOCATION: Remote
HOURS OF WORK: Part-Time - * hours per week,
schedule negotiable. Some evenings and weekend work may be required,
with prior notice agreed upon and flexible hours upon agreement.
COMPENSATION: Salary: up to € *,**Apply on the
website**, Pro Rata, Depending on Experience
* days of annual leave, Pro Rata
As the Charity’s Operations Coordinator, you will be responsible for
the charity's day-to-day functions. The Head of Operations will
provide direct line manager support and guidance on all areas of
responsibility.
KEY RESPONSIBILITIES OF THE ROLE INCLUDE THE FOLLOWING:
DAY TO DAY OPERATIONS MANAGEMENT:
* Manage the general email inbox for Hygiene Hub, liaising
effectively with relevant parties. Ensure the swift follow-up and
completion of actions.
* Work collaboratively with Hub Coordinators to guarantee smooth
day-to-day operations and accurate logging of donations, collections
and purchases.
* Conduct regular evaluations of operational processes, identifying
areas for improvement.
* Ad hoc duties in line with the needs of the organisation.
RELATIONSHIP MANAGEMENT SUPPORT:
* Hub Relationship: Develop and nurture relationships with Hub
Coordinators and implement changes based on feedback or learnings.
* Volunteer Management: Support volunteer recruitment and
management, including active involvement in volunteer induction
processes and the systematic update of volunteer details.
* Partnership Support: Collaborate with the Partnerships Team to
support the logistics of corporate donations and fundraising, such as
facilitating the setup of hygiene drives and supporting the logistical
delivery of corporate donations to corporate storage.
* Support team morale via team-building activities.
DATA ADMINISTRATION AND REPORTING:
* Compile monthly reports for internal and external stakeholders.
This includes comprehensive reports of product distribution, product
donations, expense reports, and to contribute to Board papers, grant
reports, and funder reports.
* Maintain the CRM system (Salesforce) updating it regularly to
reflect changes such as new Drop-Off points or Community Partners,
Corporate Partner information, and updated contact information.
BOARD REPORTING AND MANAGEMENT:
* Coordinate with department heads to prepare comprehensive board
packs.
* Attend board and head office meetings, take detailed minutes, and
follow up on action logs with relevant members.
* Advise and support the Board in reviewing and updating the risk
register, log incidents and actively monitor risks.
WHAT WE ARE LOOKING FOR:
ESSENTIAL:
* Strong organisational and coordination skills.
* Excellent communication skills, both written and verbal, and
Professional level of English.
* Strong ability to build positive relationships with internal and
external stakeholders.
* Ability to work collaboratively in a team-oriented remote working
environment.
* Attention to detail and a commitment to delivering high-quality
work.
* Knowledge of the charity and/or not-for-profit sectors.
DESIRABLE:
* Familiarity with CRM systems, preferably Salesforce.
* Experience in volunteer engagement.
* Experience with charitable fundraising.
* Ability to identify and implement operational efficiency
improvements.
APPLICATION PROCESS
If interested, please email your CV to *
Closing date for applications is APRIL **APPLY ON THE WEBSITE**TH
**APPLY ON THE WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
